In a relational database, data is stored in tables.

In a relational database, data is stored in tables. An example table would relate Social Security Number, Name, and Address:

EmployeeAddressTable
SSN	FirstName	LastName	Address	City	State
512687458	Joe	Smith	83 First Street	Howard	Ohio
758420012	Mary	Scott	842 Vine Ave.	Losantiville	Ohio
102254896	Sam	Jones	33 Elm St.	Paris	New York
876512563	Sarah	Ackerman	440 U.S. 110	Upton	Michigan

Now, let's say you want to see the address of each employee. Use the SELECT statement, like so:

SELECT FirstName, LastName, Address, City, State
FROM EmployeeAddressTable;

The following is the results of your query of the database:

First Name	Last Name	Address	City	State
Joe	Smith	83 First Street	Howard	Ohio
Mary	Scott	842 Vine Ave.	Losantiville	Ohio
Sam	Jones	33 Elm St.	Paris	New York
Sarah	Ackerman	440 U.S. 110	Upton	Michigan

To explain what you just did, you asked for the all of data in the EmployeeAddressTable, and specifically, you asked for the columns called FirstName, LastName, Address, City, and State. Note that column names and table names do not have spaces...they must be typed as one word; and that the statement ends with a semicolon (;). The general form for a SELECT statement, retrieving all of the rows in the table is:

SELECT ColumnName, ColumnName, ...
FROM TableName;

To get all columns of a table without typing all column names, use:

SELECT * FROM TableName;

Each database management system (DBMS) and database software has different methods for logging in to the database and entering SQL commands; see the local computer "guru" to help you get onto the system, so that you can use SQL.

To further discuss the SELECT statement, let's look at a new example table (for hypothetical purposes only):

EmployeeStatisticsTable
Member_ID	Salary	Benefits	Position
010	75000	15000	Manager
105	65000	15000	Manager
152	60000	15000	Manager
215	60000	12500	Manager
244	50000	12000	Staff
300	45000	10000	Staff
335	40000	10000	Staff
400	32000	7500	Entry-Level
441	28000	7500	Entry-Level

Relational Operators

The WHERE clause is used to specify that only certain rows of the table are displayed, based on the criteria described in that WHERE clause. It is most easily understood by looking at a couple of examples.

If you wanted to see the MEMBER_ID's of those making at or over $50,000, use the following:

SELECT MEMBER_ID
FROM MEMBERTABLE
WHERE LATECHARGE >= 50000;

Notice that the >= (greater than or equal to) sign is used, as we wanted to see those who made greater than $50,000, or equal to $50,000, listed together. This displays:

MEMBER_ID
------------
010
105
152
215
244

The WHERE description, LATECHARGE >= 50000, is known as a condition (an operation which evaluates to True or False). The same can be done for text columns:

SELECT MEMBER_ID
FROM MEMBERTABLE
WHERE CITY = 'Manager';

This displays the ID Numbers of all Managers. Generally, with text columns, stick to equal to or not equal to, and make sure that any text that appears in the statement is surrounded by single quotes ('). Note: Position is now an illegal identifier because it is now an unused, but reserved, keyword in the SQL-92 standard. 

The AND operator joins two or more conditions, and displays a row only if that row's data satisfies ALL conditions listed (i.e. all conditions hold true). For example, to display all staff making over $40,000, use:

SELECT MEMBER_ID
FROM MEMBERTABLE
WHERE LATECHARGE > 40000 AND CITY = 'Staff';

The OR operator joins two or more conditions, but returns a row if ANY of the conditions listed hold true. To see all those who make less than $40,000 or have less than $10,000 in benefits, listed together, use the following query:

SELECT MEMBER_ID
FROM MEMBERTABLE
WHERE LATECHARGE < 40000 OR BENEFITS < 10000;

AND & OR can be combined, for example:

SELECT MEMBER_ID
FROM MEMBERTABLE
WHERE CITY = 'Manager' AND LATECHARGE > 60000 OR BENEFITS > 12000;

First, SQL finds the rows where the salary is greater than $60,000 and the position column is equal to Manager, then taking this new list of rows, SQL then sees if any of these rows satisfies the previous AND condition or the condition that the Benefits column is greater than $12,000. Subsequently, SQL only displays this second new list of rows, keeping in mind that anyone with Benefits over $12,000 will be included as the OR operator includes a row if either resulting condition is True. Also note that the AND operation is done first.

To generalize this process, SQL performs the AND operation(s) to determine the rows where the AND operation(s) hold true (remember: all of the conditions are true), then these results are used to compare with the OR conditions, and only display those remaining rows where any of the conditions joined by the OR operator hold true (where a condition or result from an AND is paired with another condition or AND result to use to evaluate the OR, which evaluates to true if either value is true). Mathematically, SQL evaluates all of the conditions, then evaluates the AND "pairs", and then evaluates the OR's (where both operators evaluate left to right).

To look at an example, for a given row for which the DBMS is evaluating the SQL statement Where clause to determine whether to include the row in the query result (the whole Where clause evaluates to True), the DBMS has evaluated all of the conditions, and is ready to do the logical comparisons on this result:

True AND False OR True AND True OR False AND False

First simplify the AND pairs:

False OR True OR False

Now do the OR's, left to right:

True OR False
True

The result is True, and the row passes the query conditions. Be sure to see the next section on NOT's, and the order of logical operations. I hope that this section has helped you understand AND's or OR's, as it's a difficult subject to explain briefly.

To perform OR's before AND's, like if you wanted to see a list of employees making a large salary ($50,000) or have a large benefit package ($10,000), and that happen to be a manager, use parentheses:

SELECT MEMBER_ID
FROM MEMBERTABLE
WHERE CITY = 'Manager' AND (LATECHARGE > 50000 OR BENEFITS > 10000);

An easier method of using compound conditions uses IN or BETWEEN. For example, if you wanted to list all managers and staff:

SELECT MEMBER_ID
FROM MEMBERTABLE
WHERE CITY IN ('Manager', 'Staff');

or to list those making greater than or equal to $30,000, but less than or equal to $50,000, use:

SELECT MEMBER_ID
FROM MEMBERTABLE
WHERE LATECHARGE BETWEEN 30000 AND 50000;

To list everyone not in this range, try:

SELECT MEMBER_ID
FROM MEMBERTABLE
WHERE LATECHARGE NOT BETWEEN 30000 AND 50000;

Similarly, NOT IN lists all rows excluded from the IN list.

Additionally, NOT's can be thrown in with AND's & OR's, except that NOT is a unary operator (evaluates one condition, reversing its value, whereas, AND's & OR's evaluate two conditions), and that all NOT's are performed before any AND's or OR's.

SQL Order of Logical Operations (each operates from left to right)

1. NOT
2. AND
3. OR

Look at the EmployeeStatisticsTable, and say you wanted to see all people whose last names started with "S"; try:

SELECT MEMBER_ID
FROM EMPLOYEEADDRESSTABLE
WHERE LASTNAME LIKE 'S%';

The percent sign (%) is used to represent any possible character (number, letter, or punctuation) or set of characters that might appear after the "S". To find those people with LastName's ending in "S", use '%S', or if you wanted the "S" in the middle of the word, try '%S%'. The '%' can be used for any characters in the same position relative to the given characters. NOT LIKE displays rows not fitting the given description. Other possiblities of using LIKE, or any of these discussed conditionals, are available, though it depends on what DBMS you are using; as usual, consult a manual or your system manager or administrator for the available features on your system, or just to make sure that what you are trying to do is available and allowed. This disclaimer holds for the features of SQL that will be discussed below. This section is just to give you an idea of the possibilities of queries that can be written in SQL.

In this section, we will only discuss inner joins, and equijoins, as in general, they are the most useful. For more information, try the SQL links at the bottom of the page.

Good database design suggests that each table lists data only about a single entity, and detailed information can be obtained in a relational database, by using additional tables, and by using a join.

First, take a look at these example tables:

AntiqueOwners

OwnerID	OwnerLastName	OwnerFirstName
01	Jones	Bill
02	Smith	Bob
15	Lawson	Patricia
21	Akins	Jane
50	Fowler	Sam

First, let's discuss the concept of keys. A primary key is a column or set of columns that uniquely identifies the rest of the data in any given row. For example, in the AntiqueOwners table, the OwnerID column uniquely identifies that row. This means two things: no two rows can have the same OwnerID, and, even if two owners have the same first and last names, the OwnerID column ensures that the two owners will not be confused with each other, because the unique OwnerID column will be used throughout the database to track the owners, rather than the names.

A foreign key is a column in a table where that column is a primary key of another table, which means that any data in a foreign key column must have corresponding data in the other table where that column is the primary key. In DBMS-speak, this correspondence is known as referential integrity. For example, in the Antiques table, both the BuyerID and SellerID are foreign keys to the primary key of the AntiqueOwners table (OwnerID; for purposes of argument, one has to be an Antique Owner before one can buy or sell any items), as, in both tables, the ID rows are used to identify the owners or buyers and sellers, and that the OwnerID is the primary key of the AntiqueOwners table. In other words, all of this "ID" data is used to refer to the owners, buyers, or sellers of antiques, themselves, without having to use the actual names.

The purpose of these keys is so that data can be related across tables, without having to repeat data in every table--this is the power of relational databases. For example, you can find the names of those who bought a chair without having to list the full name of the buyer in the Antiques table...you can get the name by relating those who bought a chair with the names in the AntiqueOwners table through the use of the OwnerID, which relates the data in the two tables. To find the names of those who bought a chair, use the following query:

SELECT OWNERLASTNAME, OWNERFIRSTNAME
FROM ANTIQUEOWNERS, ANTIQUES
WHERE BUYERID = OWNERID AND ITEM = 'Chair';

Note the following about this query...notice that both tables involved in the relation are listed in the FROM clause of the statement. In the WHERE clause, first notice that the ITEM = 'Chair' part restricts the listing to those who have bought (and in this example, thereby owns) a chair. Secondly, notice how the ID columns are related from one table to the next by use of the BUYERID = OWNERID clause. Only where ID's match across tables and the item purchased is a chair (because of the AND), will the names from the AntiqueOwners table be listed. Because the joining condition used an equal sign, this join is called an equijoin. The result of this query is two names: Smith, Bob & Fowler, Sam.

Dot notation refers to prefixing the table names to column names, to avoid ambiguity, as follows:

SELECT ANTIQUEOWNERS.OWNERLASTNAME, ANTIQUEOWNERS.OWNERFIRSTNAME
FROM ANTIQUEOWNERS, ANTIQUES
WHERE ANTIQUES.BUYERID = ANTIQUEOWNERS.OWNERID AND ANTIQUES.ITEM = 'Chair';

As the column names are different in each table, however, this wasn't necessary.

Let's say that you want to list the ID and names of only those people who have sold an antique. Obviously, you want a list where each seller is only listed once--you don't want to know how many antiques a person sold, just the fact that this person sold one (for counts, see the Aggregate Function section below). This means that you will need to tell SQL to eliminate duplicate sales rows, and just list each person only once. To do this, use the DISTINCT keyword.

First, we will need an equijoin to the AntiqueOwners table to get the detail data of the person's LastName and FirstName. However, keep in mind that since the SellerID column in the Antiques table is a foreign key to the AntiqueOwners table, a seller will only be listed if there is a row in the AntiqueOwners table listing the ID and names. We also want to eliminate multiple occurences of the SellerID in our listing, so we use DISTINCT on the column where the repeats may occur (however, it is generally not necessary to strictly put the Distinct in front of the column name).

To throw in one more twist, we will also want the list alphabetized by LastName, then by FirstName (on a LastName tie). Thus, we will use the ORDER BY clause:

SELECT DISTINCT SELLERID, OWNERLASTNAME, OWNERFIRSTNAME
FROM ANTIQUES, ANTIQUEOWNERS
WHERE SELLERID = OWNERID
ORDER BY OWNERLASTNAME, OWNERFIRSTNAME;

In this example, since everyone has sold an item, we will get a listing of all of the owners, in alphabetical order by last name. For future reference (and in case anyone asks), this type of join is considered to be in the category of inner joins.

In this section, we will talk about Aliases, In and the use of subqueries, and how these can be used in a 3-table example. First, look at this query which prints the last name of those owners who have placed an order and what the order is, only listing those orders which can be filled (that is, there is a buyer who owns that ordered item):

SELECT OWN.OWNERLASTNAME Last Name, ORD.ITEMDESIRED Item Ordered
FROM ORDERS ORD, ANTIQUEOWNERS OWN
WHERE ORD.OWNERID = OWN.OWNERID
AND ORD.ITEMDESIRED IN

Last Name Item Ordered
--------- ------------
Smith     Table
Smith     Desk
Akins     Chair
Lawson    Mirror

There are several things to note about this query:

1. First, the "Last Name" and "Item Ordered" in the Select lines gives the headers on the report.
2. The OWN & ORD are aliases; these are new names for the two tables listed in the FROM clause that are used as prefixes for all dot notations of column names in the query (see above). This eliminates ambiguity, especially in the equijoin WHERE clause where both tables have the column named OwnerID, and the dot notation tells SQL that we are talking about two different OwnerID's from the two different tables.
3. Note that the Orders table is listed first in the FROM clause; this makes sure listing is done off of that table, and the AntiqueOwners table is only used for the detail information (Last Name).
4. Most importantly, the AND in the WHERE clause forces the In Subquery to be invoked ("= ANY" or "= SOME" are two equivalent uses of IN). What this does is, the subquery is performed, returning all of the Items owned from the Antiques table, as there is no WHERE clause. Then, for a row from the Orders table to be listed, the ItemDesired must be in that returned list of Items owned from the Antiques table, thus listing an item only if the order can be filled from another owner. You can think of it this way: the subquery returns a set of Items from which each ItemDesired in the Orders table is compared; the In condition is true only if the ItemDesired is in that returned set from the Antiques table.
5. Also notice, that in this case, that there happened to be an antique available for each one desired...obviously, that won't always be the case. In addition, notice that when the IN, "= ANY", or "= SOME" is used, that these keywords refer to any possible row matches, not column matches...that is, you cannot put multiple columns in the subquery Select clause, in an attempt to match the column in the outer Where clause to one of multiple possible column values in the subquery; only one column can be listed in the subquery, and the possible match comes from multiple row values in that one column, not vice-versa.

Aggregate Functions

I will discuss five important aggregate functions: SUM, AVG, MAX, MIN, and COUNT. They are called aggregate functions because they summarize the results of a query, rather than listing all of the rows.

• SUM () gives the total of all the rows, satisfying any conditions, of the given column, where the given column is numeric.
• AVG () gives the average of the given column.
• MAX () gives the largest figure in the given column.
• MIN () gives the smallest figure in the given column.
• COUNT(*) gives the number of rows satisfying the conditions.

SELECT SUM(LATECHARGE), AVG(LATECHARGE)
FROM MEMBERTABLE;

This query shows the total of all salaries in the table, and the average salary of all of the entries in the table.

SELECT MIN(BENEFITS)
FROM MEMBERTABLE
WHERE CITY = 'Manager';

This query gives the smallest figure of the Benefits column, of the employees who are Managers, which is 12500.

SELECT COUNT(*)
FROM MEMBERTABLE
WHERE CITY = 'Staff';

This query tells you how many employees have Staff status (3).

In SQL, you might (check your DBA) have access to create views for yourself. What a view does is to allow you to assign the results of a query to a new, personal table, that you can use in other queries, where this new table is given the view name in your FROM clause. When you access a view, the query that is defined in your view creation statement is performed (generally), and the results of that query look just like another table in the query that you wrote invoking the view. For example, to create a view:

CREATE VIEW ANTVIEW AS SELECT ITEMDESIRED FROM ORDERS;

Now, write a query using this view as a table, where the table is just a listing of all Items Desired from the Orders table:

SELECT SELLERID
FROM ANTIQUES, ANTVIEW
WHERE ITEMDESIRED = ITEM;

This query shows all SellerID's from the Antiques table where the Item in that table happens to appear in the Antview view, which is just all of the Items Desired in the Orders table. The listing is generated by going through the Antique Items one-by-one until there's a match with the Antview view. Views can be used to restrict database access, as well as, in this case, simplify a complex query.

All tables within a database must be created at some point in time...let's see how we would create the Orders table:

CREATE TABLE ORDERS
(OWNERID INTEGER NOT NULL,
ITEMDESIRED CHAR(40) NOT NULL);

This statement gives the table name and tells the DBMS about each column in the table. Please note that this statement uses generic data types, and that the data types might be different, depending on what DBMS you are using. As usual, check local listings. Some common generic data types are:

• Char(x) - A column of characters, where x is a number designating the maximum number of characters allowed (maximum length) in the column.
• Integer - A column of whole numbers, positive or negative.
• Decimal(x, y) - A column of decimal numbers, where x is the maximum length in digits of the decimal numbers in this column, and y is the maximum number of digits allowed after the decimal point. The maximum (4,2) number would be 99.99.
• Date - A date column in a DBMS-specific format.
• Logical - A column that can hold only two values: TRUE or FALSE.

Let's add a column to the Antiques table to allow the entry of the price of a given Item:

ALTER TABLE ANTIQUES ADD (PRICE DECIMAL(8,2) NULL);

The data for this new column can be updated or inserted as shown later.

To insert rows into a table, do the following:

INSERT INTO ANTIQUES VALUES (21, 01, 'Ottoman', 200.00);

This inserts the data into the table, as a new row, column-by-column, in the pre-defined order. Instead, let's change the order and leave Price blank:

INSERT INTO ANTIQUES (BUYERID, SELLERID, ITEM)
VALUES (01, 21, 'Ottoman');

Let's delete this new row back out of the database:

DELETE FROM ANTIQUES
WHERE ITEM = 'Ottoman';

But if there is another row that contains 'Ottoman', that row will be deleted also. Let's delete all rows (one, in this case) that contain the specific data we added before:

DELETE FROM ANTIQUES
WHERE ITEM = 'Ottoman' AND BUYERID = 01 AND SELLERID = 21;

Let's update a Price into a row that doesn't have a price listed yet:

UPDATE ANTIQUES SET PRICE = 500.00 WHERE ITEM = 'Chair';

This sets all Chair's Prices to 500.00. As shown above, more WHERE conditionals, using AND, must be used to limit the updating to more specific rows. Also, additional columns may be set by separating equal statements with commas.